These Terms & Conditions apply to everyone registering for the 2025 EUEW Business Convention, to be held in Helsinki (Finland), from June 4 to 6, 2025 (hereafter referred to as the “Convention”) and organized by the company UEGME (EUEW) Services s.a.r.l., with registered office in 17 rue Amiral Hamelin, 75783 PARIS CEDEX 16, France, VAT number FR 35 844277855 (hereafter referred to as “EUEW”).

1. Convention registration

Only fully completed registration forms will be accepted. A registration confirmation / receipt will be sent by email to the convention registrant after receipt of the online registration. A registrant may indicate a third-party payer.

Prices are expressed in EUR and VAT exclusive. Unless otherwise mentioned on the invoice, the payment term is fifteen (15) calendar days from the invoice date. Invoices can validly be paid either by bank transfer or online payment to the account number specified by EUEW, citing the relevant reference details and within the due date mentioned on the invoice. The registrant will bear potential costs linked to the payment of the invoice (if any).

In case an invoice is not paid by the due date, the defaulting registrant or, where applicable, his third-party payer, will receive a reminder. In case of persistent non-payment after the due date and despite having received a payment reminder, the EUEW may opt to charge, without notice, an interest on arrears calculated at the legal rate. In addition, the EUEW may opt to claim a penalty from the registrant or his third-payer amounting to 15% of the invoiced total with a minimum amount of 60 Euro.

To have access to the Convention, all registrants have to pay their invoices the latest by 16 May 2025.

2. Travel and accommodation booking

Special group rates have been secured at the Scandic Grand Central Hotel. These preferred conditions apply for hotel stays between 3rd and 5th of June 2025, subject to availability. Booking takes place between the convention participant and Scandic Grand Central Hotel in direct, without involvement of the EUEW.

Reservations can be made until 31.05.2025 or subject to availability.

Hotel bookings must therefore be done as soon as possible. Once the room block expired or all rooms within the applicable room block sold, reservations will be subject to availability. EUEW is responsible to Scandic Grand Central for the rooms reserved within the room block. Therefore, any room booked within this block cannot be cancelled. Guests are consequently liable for any cancellations or no-shows.

By registering for the Convention, delegates agree to make their own arrangements for health and travel insurance. The Convention fees do not include such insurance.

3. Cancellation policy of the Convention registration

In principle, registrations are non-refundable, but transferable. In exceptional circumstances, deviations from this policy may be considered following coordination with EUEW’s Support Team. EUEW enters into contractual commitments with suppliers based on the number of registrations and makes (advance) payments accordingly. These commitments are challenging to amend retrospectively, which is why EUEW adheres to this policy.

No refunds will be granted for no-shows, in case of cancellation of speakers, or any other incidents during the conference, which are beyond the control of EUEW.

4. COVID-19 Cancellation Policy

In the event the 2025 EUEW Business Convention is cancelled due to the COVID-19 pandemic restrictions in Finland, beyond EUEW’s control, the following recourse is offered:

Registrant to the Convention

  • Option 1: Registrant’s fee will be refunded in full upon request.
  • Option 2: Registrant’s fee will be rolled forward to EUEW’s next live event.

Sponsoring of the Convention

  • Option 1: Sponsorship will be refunded in full upon request.
  • Option 2: The sponsor contract will be rolled forward to EUEW’s next live event.

Booking of a hotel room by the registrant (direct contract between the registrant and Scandic Grand Central Hotel)

  • The reservation will be cancelled free of charge.

This policy applies only to a full event cancellation originated by EUEW due to the COVID-19 pandemic restrictions in Finland. For cancellations originated by the Registrants / Sponsors, for any reason including COVID-19 concerns, the standard cancellation policy applies (Section 3. Cancellation policy).

5. Content

All rights in all presentations, documentation and materials published or otherwise made available as part of the convention (including but not limited to any documentation packs or audio or audio-visual recording of the convention) are owned by EUEW or are included with the permission of the owner of the rights.

6. Modification of the program

EUEW reserves the right to modify the program. No refunds can be granted in case of cancellation of speakers or any other incidents during the convention which are beyond the control of the conference organizers.

7. Data protection and sharing of contact details

The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing, and use of your personal data are important to us.

The EUEW will collect and store all personal data for the preparation and execution of the Convention.

The EUEW periodically performs e-mailings to delegates regarding activities at the Convention or other communications, which may be of interest. Email contact details of delegates will not be passed on to third parties. Participants may opt out of these emails at any time. This will not affect official correspondence from the EUEW Secretariat, but, if opted out, delegates may miss (event) communications.

8. Liability

EUEW shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of EUEW – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by EUEW.

9. Fulfilment and jurisdiction

In the event of any legal claims arising France law will be applicable and only the competent courts of Paris, France, shall be the sole competent courts of jurisdiction.